Major Duties and Responsibilities:
PMO Oversight
• Act as technical oversight for the PMO team, providing support, and oversight to ensure the successful completion of all PMO assigned tasks. Ensure that all PMO duties and processes are carried out in accordance with the established DFC SOPs, regulations, and guidelines.
• Assign tasks to the PMO contractor team and guide them through the requirement development process, including additional market research and drafting of J&A, if necessary.
• Review and ensure the proper drafting of various documents such as SOW, PWS, SOO, IGCE, Market Research Reports, COR Nominations, RFIs, J&A documents, evaluation criteria, and Service Level Agreements. Monitor the initiation of procurement actions in PRISM, including the creation and review of Requirements Workspaces and supporting documents. Promptly review completed documents and workspaces to confirm readiness for next steps in the acquisition process and re-assign actions as needed.
• Ensure timely scheduling and conducting of Project Team Kickoff meetings and Requirements PALT meetings with the appropriate stakeholders. Validate that PMO team members create necessary notifications within the Requirements Workspace to communicate completed steps and readiness for further review.
• Monitor and review regular updates within the Requirements Workspace, including notes and actions taken throughout the requirement development process. Confirm that the Requirements Checklist is updated with actual completion dates and that all required supporting documents are completed, approved, and uploaded properly.
• Facilitate an interactive requirement development process with DFC customers, ensuring their expertise is incorporated into the review and feedback of documents. Address and correct any document errors or concerns identified by the PMO contractor team, CO, or DFC customer in a timely manner.
• Manage intake requests, coordinate with customers to set timelines, and act as a liaison during the requirements development process. Assist in the preparation and submittal of interagency documents as required.
• Monitor and respond to acquisition and process inquiries from the PMO organization’s Microsoft Outlook inbox.
• Oversee post-award assistance including document development for modifications, tracking of COR appointments, invoice tracking and status updates, option tracking, closeout preparation, and CPARS assistance. Ensure administrative and programmatic support such as onboarding of contractor personnel, maintaining COR certifications and credentials, overseeing communication systems, providing weekly office hours, and supporting the purchase card program.
• Keep track of Interagency Agreements (IAAs), provide support for the DFC Small Business Program, conduct reviews/audits/gap analysis, perform FAR/federal acquisitions-related research and data mining, and provide industry day support.
PSC Recruitment Assistance
• Executes the Staff Acquisition Plan and/or acquisition strategy by engaging in marketing, advertising, personal contact, and other best-in-class creative outreach activity aimed at building a pool of quality candidates that have potential for meeting the hybrid human capital needs (defined as both government and PSC staff) of the agency.
• The PSC will engage with potential candidates through various external hiring platforms, including the federal service’s SAM.gov and the professional networking site LinkedIn. Identifies and recommends assessment tools and criteria, including hiring platforms.
• Assist prospective applicants in compiling complete application packages, which must include a detailed resume, a cover letter that outlines their interest and qualifications for the position, a minimum of three to five references—with at least two being former supervisors—to attest to their professional competencies, and their academic transcripts, which may be submitted in either official or unofficial form. The contractor will then compile these applicant packages and coordinate with the contracting specialist that is assigned to this requirement and position.
• Responds to PSC questions/inquiries about benefits, developing and attending trainings where appropriate. Converses in these conversations via the PSC Benefits Microsoft Outlook inbox. Provides support to DFC ACQ and CORs for a variety of PSC relation matters including performance awards, reasonable accommodation, and contract cancellation/termination.
How to Apply:
BGA Announcement: https://sam.gov/opp/73e72c4e5f7e416f95febcca761a2981/view#attachments-links
This position is part of the Broad Government Announcement (BGA) that has been posted to SAM.gov. Follow the link to review the BGA along with related documents about this open position and unsolicited submissions. The requirements for a complete submission are listed in these documents.
The completed submission quote and questions must be submitted to PSCQuotes@dfc.gov; submission deadline is May 17th, 2024.
Application requirements:
1. Cover letter
2. Resume
3. College transcript(s) (may be unofficial)
4. Any relevant certifications
5. 3-5 references (at least two must be supervisors, if able)
Qualifications:
EDUCATION and CERTIFICATION: It is preferred that the PSC shall have a minimum of a 4-year course of study leading to a bachelor’s degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
In lieu of a bachelor’s degree, the Government will consider candidates that meet or exceed required level of experience required in the Experience Section.
EXPERIENCE: The PSC shall have a minimum of 7 years of military and/or civilian federal contracting experience with FAR Part 12 acquisitions (Acquisition of Commercial Products and Commercial Services) and demonstrated ability to perform the duties and responsibilities.
DEMONSTRATED ABILITY:
• Experience with both pre-award and post-award federal contracting requirements (i.e., cradle to grave)
• Ability to communicate effectively orally and in writing, with an emphasis on the ability to grasp difficult concepts and translate them into written requirements documents (e.g., SOW, PWS, SOO)
• Advanced skills using Microsoft Office, Word, and Excel
• Excellent writing skills
• Customer service oriented
• Team player, with ability to work independently.
PREFERRED EXPERIENCE (any or all of these, depending on level of support offered):
• Previous or current FAC-C Level II (or higher), DAWIA Level II (or higher), or FAC-C Professional certification
• NCMA Certified Federal Contracts Manager (CFCM) designation
• Advanced proficiency using PRISM.
• Extensive knowledge and understanding of the Federal Acquisition Regulation (FAR)
• Experience drafting requirements documents for IT procurements, as well as experience and understanding of the federal IT procurement process, rules, and regulations.
• Experience working with federal program offices to generate requirements documents to support the acquisition process, typically gained as a Contracting Officer’s Representative (COR), Contract Specialist, or federal support contractor.
• Experience in Human Resources hiring and/or recruitment.
• Experience working in or supporting small to medium-sized agencies in a similar role.